Data & Privacy Policy — Hirin.ai
(Growby Exx Services Pvt Ltd)
Effective Date: 01.04.2025
Hirin.ai is committed to maintaining transparency, trust, and compliance in every aspect of data protection.
Growby Exx Services Pvt. Ltd. (“Hirin.ai”) is an AI-powered recruitment technology platform that helps organizations automate candidate screening, interviewing, and talent management.
We value your privacy and are committed to handling your personal data responsibly and transparently. This Privacy Policy explains how we collect, use, store, and protect your personal information (“Personal Data”) when you interact with our website, services, and related digital offerings.
1. Scope of This Policy
This Privacy Policy applies to all Personal Data collected directly by Hirin.ai through our website, applications, or any other services we provide.
Please note that if you use Hirin.ai through one of our clients (such as an employer or recruiter), the client is the data controller, and their privacy policy will apply. We act as a data processor in such cases. For any data processed on behalf of our clients, please contact the respective organization directly.
Our website may include links to third-party websites or services. We are not responsible for the privacy practices or content of these third parties.
2. When We Collect Personal Data
We may collect your Personal Data when you:
- Visit or use our website, platform, or mobile applications.
- Attend events, webinars, or demos organized by us.
- Communicate with us via email, phone, or chat.
- Apply for a role at Hirin.ai or engage with us as a vendor or partner.
- Interact with marketing campaigns, surveys, or promotions.
Hirin.ai may collect your Personal Data when you:
3. Types of Personal Data Collected
3.1 Information You Provide Directly
Depending on how you interact with us, we may collect:
- Contact Information: Name, email address, phone number, address.
- Professional Information: Job title, employer, career history.
- Applicant Information: Resume, educational background, interview videos, employment details.
- Event Information: Registration details, photos, or special preferences.
3.2 Information from Other Sources
We may collect publicly available or third-party data (e.g., LinkedIn profiles, business databases) to enhance our business and recruitment operations.
3.3 Automatically Collected Data
When you use our website or platform, we automatically collect:
- IP address, device identifiers, browser type, operating system, and usage logs.
- Interaction data such as pages visited and time spent.
3.4 Cookies and Tracking
We use cookies and similar technologies for functionality, analytics, and advertising. You can manage or disable cookies through your browser settings.
4. How We Use Your Personal Data
We use Personal Data for legitimate business purposes, including:
- Delivering and improving our recruitment and AI-driven services.
- Managing client relationships and user accounts.
- Sending service updates, event notifications, or promotional content (with your consent).
- Processing job applications and employment-related activities.
- Ensuring security, compliance, and fraud prevention.
Hirin.ai processes Personal Data on the following lawful bases, depending on the context of the interaction:
- Consent: Where you have provided clear consent for us to process your Personal Data for a specific purpose (for example, marketing communications).
- Contractual necessity: Where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
- Legal obligation: Where processing is required to comply with applicable laws or regulatory requirements.
- Legitimate interests: Where processing is necessary for our legitimate business interests, provided that your rights and interests do not override those interests (for example, improving services, ensuring security, or preventing fraud).
5. Data Sharing and Disclosure
We may share your Personal Data with:
- Affiliates and subsidiaries of Growby Exx Services Pvt Ltd.
- Trusted third-party service providers (e.g., hosting, analytics, communication, and support platforms).
- Regulatory or law enforcement authorities; where required by applicable law.
- Business partners or acquirers, in connection with mergers, acquisitions, or restructuring.
All third-party processors engaged by Hirin.ai are bound by written agreements that require them to:
- Process Personal Data only on our documented instructions;
- Maintain appropriate security measures; and
- Prohibit the use of Personal Data for their own independent purposes.
6. International Data Transfers
As part of our global operations, your Personal Data may be transferred to or stored in countries outside your country of residence, including outside India. Where such transfers occur, Hirin.ai ensures that adequate safeguards are implemented to protect your Personal Data in accordance with applicable data protection laws, including Indian law, the EU General Data Protection Regulation (GDPR), and equivalent frameworks. Where required, we rely on Standard Contractual Clauses (SCCs) or other lawful transfer mechanisms approved by relevant authorities. These measures ensure your Personal Data receives an equivalent level of protection regardless of where it is processed.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your Personal Data.
- Restrict or object to processing activities.
- Withdraw consent (where applicable).
- Request data portability.
- Opt out of marketing communications at any time.
To exercise these rights, contact us at [email protected]. We will respond within reasonable timelines as required by applicable law.
8. Data Retention
We retain Personal Data only for as long as necessary to fulfill the purposes outlined in this Policy or as required by law. When no longer needed, data is securely deleted or anonymized.
9. Data Security
We employ industry-standard administrative, technical, and organizational measures to safeguard your Personal Data against unauthorized access, disclosure, alteration, or destruction. While we strive to protect your data, no system can be guaranteed 100% secure.
10. Children’s Privacy
Our services are intended for users aged 13 years and above. We do not knowingly collect or store Personal Data from children under 13. If we become aware of such data, it will be promptly deleted.
11. Updates to This Policy
We may update this Privacy Policy periodically to reflect legal, technical, or operational changes. The latest version will always be available on our website, with the effective date clearly indicated.
12. Data Protection Officer / Representative
Hirin.ai has appointed a Data Protection Officer (DPO) responsible for overseeing data protection matters and ensuring compliance with applicable privacy laws. For any queries, complaints, or to contact our DPO, please email [email protected] with the subject line “Data Protection Officer”. Where required by law, Hirin.ai may also appoint local representatives within specific jurisdictions (such as the EU or UK) to act on our behalf for privacy-related matters.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact:
Growby Exx Services Pvt Ltd (Hirin.ai)
Email: [email protected]
Address: F-1105, Shivalik Abaise, Nr. Shivalik Square – 1, Anand Nagar, Vejalpur, Ahmedabad, Gujarat, India. 380051
Phone: +91 – 9925566622