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Recruitment agencyCustomer story

How a recruitment agency runs 161 mandates for 19 clients on one board

Multi industry recruitment19 client accountsName withheld

An agency doesn't lose mandates to a better candidate. It loses them to a faster vendor.
Why this setup works Hirin.ai for recruitment agencies
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Client mandates · one desk
1 board161 mandates · 19 clients

161 mandates and 19 clients: the agency's Hirin.ai careers page, October 2026. The tracker view is illustrative.

Teams hiring with Hirin.ai
Matangi IndustriesSwan Defence and Heavy IndustriesNandan TerryMinal SpecialitiesKeyfincorpA. ShridharA. SHRIDHAR
161Mandates published on one careers page
19Client accounts on one board
6Industries, from IT to hospitality
9+Cities with live roles across India

The agency at a glance

A recruitment agency in India that hires for clients across the globe: full time, contract, blue collar and executive roles. Its desk covers IT and software, US healthcare and BPO, edtech student services, field sales and hospitality.

We keep this customer's name private. The numbers come from its live careers page on Hirin.ai.

Company
Recruitment agency (name withheld)
Model
Multi client agency: full time, contract, blue collar and executive hiring
Clients
19 client accounts
Hires for
Software, Oracle and ServiceNow consultants, AI engineers, US healthcare recruiters, field sales heads, student relationship managers, chefs and stewards
Uses
The careers page, AI screening and Hirin.ai for recruitment agencies

Nineteen clients, and every one wants profiles first.

A client shares a JD in the morning and two other vendors send profiles by afternoon. With mandates spanning IT, healthcare, edtech and hospitality, the agency's recruiters were juggling a tracker per client and starting most searches from scratch.

Senior DevOps EngineerOracle ERP ConsultantServiceNow DeveloperAI LeadUS Healthcare RecruiterCustomer SupportArea Business HeadB2B SalesStudent Relationship ManagerPlacement HeadStore ManagerChef and StewardHR Generalist
SPEED

The first vendor to send good profiles gets the interviews. Second place earns nothing.

FIVE TRACKERS

A tracker per client, and every client wants a status update by 6.

LOST DATABASE

Thousands of past CVs sat on a drive while every search started on a job board.

MIXED DESK

An AI engineer, a field sales head and a steward need very different screening.

What the agency switched on

Every mandate on one board, with AI doing the reading. Recruiters kept every submission and every call.

STEP 01

Every mandate live

Each client job goes live on the agency's branded careers page the day the brief arrives.

STEP 02

Structured briefs

Hirin.ai turns a client JD into a clean post with seniority, experience and location, so nobody retypes it.

STEP 03

Every CV read

AI screening reads each applicant against that client's brief and shows the reasons.

STEP 04

One board, 19 clients

Every client and every mandate sits on one board in Hirin.ai for agencies, not in a tracker per client.

STEP 05

Recruiter sends

Recruiters review the ranked shortlist and decide what goes to the client. Nothing is sent without them.

Mandates by industry

161 mandates published on the agency's Hirin.ai careers page, grouped by Hirin.ai. Source: Hirin.ai, October 2026.

One desk, nineteen clients, no trackers.

  • Every client on one board. 19 client accounts and 161 mandates in one place, each with its own pipeline.
  • Briefs live the same day. Client JDs become structured job posts without retyping.
  • The first read is done. AI screening ranks applicants against each client's brief, so recruiters start with the strongest profiles.
  • A mixed desk, one way of working. IT, healthcare, sales and hospitality mandates follow the same process.

The idea behind this setup

An agency doesn't lose mandates to a better candidate. It loses them to a faster vendor. Putting every client on one board is how a small desk stays first in the inbox.
Why this setup worksHirin.ai for recruitment agencies

The Hirin.ai products behind this story

Running mandates for many clients?

We'll set up the same board, careers page and AI screening for your clients, and show you a mandate from brief to shortlist.

Book a demo →More customer stories →

Questions about this case study

Which Hirin.ai products does this agency use?

The agency uses Hirin.ai for recruitment agencies to run every client and mandate on one board, a branded careers page for every job and AI screening to read and rank each applicant.

How many clients and mandates does it run on Hirin.ai?

161 mandates for 19 client accounts, across IT and software, sales, US healthcare and BPO, edtech student services, hospitality and retail, and corporate roles, in at least 9 cities.

Why is the agency not named?

We keep this customer's name private. Every number on this page comes from its live careers page on Hirin.ai.

Does Hirin.ai send candidates to clients on its own?

No. Hirin.ai reads and ranks applicants with the reasons shown. Recruiters decide who goes to the client, and nothing is sent or rejected without a person.