Talent pool management that finds your silver medallists
You've paid to find thousands of candidates already. Hirin.ai searches that database in plain words, brings back past applicants and silver medallists who fit today's role, and re engages them on WhatsApp, email or an AI call, before you start a new search from scratch.
Hover a pink dot to see who it is
What is talent pool management software?
Talent pool management software keeps every candidate you've ever sourced searchable and ready to contact. Hirin.ai stores each CV and answer, lets you build pools from any list, searches them in plain words for a new role, and re engages the right people on WhatsApp, email or an AI call, so your own database becomes your first source of hires.
Last updated October 2026Hirin.ai talent pools at a glance
- Stores
- Every CV, screening answer and score, so nothing you learned about a candidate is lost
- Builds
- Pools from the queue, any candidate list or a past role, in one click
- Searches
- In plain words, like "Java developers in Pune who can join in 30 days"
- Rediscovers
- Past applicants, silver medallists and referrals who fit a new role
- Re engages
- On WhatsApp, email or an AI voice call, with replies saved on the profile
- Moves
- Interested people straight into the pipeline, ready to screen and submit
- Part of
- AI sourcing: your pool first, then new candidates from outside
You paid to find them once. Then they vanished into the database.
We had the perfect person last year. Nobody can find her now.TA lead · Bengaluru
Bought another 500 job board credits for a role we filled twice before.Agency owner · month end
Our database search only matches exact keywords.Recruiter · Pune
Silver medallists get a thank you email and we never speak again.HR head · weekly review
Bring back a slice of your talent pool.
Pick a group of people you already have and a channel. Watch the campaign run: messages go out, replies come in, and interested people land on the shortlist. Sample data.
1 · Who should we bring back?
2 · The campaign
Silver medallists, last 12 monthsPick a group to start.
3 · Replies coming in
How does talent pool management work?
- 01 · Store
Every candidate, kept
CVs, screening answers, scores and notes from every role are saved on one profile, so nothing is lost when a role closes.
- 02 · Pool
Build pools as you go
Add people to a pool from the queue, any list or a past role: silver medallists, campus batches, referrals, client specific pools.
- 03 · Search
Ask in plain words
Describe the role. Hirin.ai reads every stored CV by meaning, not keywords, and ranks who fits now, including what changed since they applied.
- 04 · Re engage
Reach out on their channel
WhatsApp, email or an AI voice call, with each reply saved on the profile. People who say no stay in the pool with the reason.
- 05 · Move
Straight into the pipeline
Interested people move to screening and your shortlist, ready to interview or submit to a client.
Part of Hirin.ai AI sourcing.
Your talent pool is the first place AI sourcing looks. When the pool runs dry, sourcing goes outside for new candidates, and every new person lands back in the pool.
How is a managed talent pool different from a CV database?
| What matters | Hirin.ai | Keyword search in an ATS | Spreadsheets and inboxes |
|---|---|---|---|
| Finding past candidates | Plain words search by meaning | Exact keywords and filters | Ctrl+F, if you know the file |
| Silver medallists | Tagged and brought back for new roles | Buried in closed jobs | A thank you email |
| What changed since | Notice, CTC and experience refreshed when they reply | Old data | Old data |
| Re engagement | WhatsApp, email or AI call in one campaign | Export, then message by hand | One at a time |
| Replies | Saved on the profile with the reason | Lost in inboxes | Lost in inboxes |
| Cost of a shortlist | No new job board credits | More credits | More credits |
| For agencies | Pools per client and per skill | One big list | One sheet per client |
Real teams. Real numbers.
161 mandates for 19 clients, from IT and US healthcare to edtech and hospitality, on one board. AI reads every applicant; recruiters decide who goes to the client.
Recruitment agency · name withheldRead the storyGrowExx hires developers 70% faster
Every CV read and ranked, video interviews taken any time: twice the applications, a quarter of the hours.
Read GrowExx's storySpecialty chemicalsMatangi Industries hires for a new business unit in 22 days, not 38
Every applicant screened on WhatsApp or an AI call the same day.
Read Matangi's storyNumbers come from each customer's own hiring data or live Hirin.ai careers page. Where a name is withheld, the customer is kept anonymous.
Bring one open role. We'll search your own database for it on the call.
A 30 minute call with someone from our team. Share an export of past candidates and we'll show who in it fits today's role.
From the Hirin.ai blog
Read more on building a talent pool
Questions about talent pool management
What is talent pool management software?
Talent pool management software stores, organises and searches the candidates you have already sourced, and helps you re engage them for new roles. Hirin.ai searches your pool in plain words and re engages the right people on WhatsApp, email or an AI call. Rediscovered candidates can be invited back through automated hiring workflows.
What is candidate rediscovery?
Candidate rediscovery means finding people already in your database, such as past applicants, silver medallists and referrals, who fit a new role, and bringing them back before you source new candidates. Agencies can keep client accounts and mandates alongside the pool in the recruitment CRM.
How is a talent pool different from sourcing?
Sourcing finds new candidates from outside. A talent pool is the people you already have. Hirin.ai does both: AI sourcing looks in your pool first, then goes outside, and every new candidate is added back to the pool.
How does AI search a talent pool?
Hirin.ai reads every stored CV and the answers candidates gave in past screens, then matches them to the role you describe by meaning, not exact keywords. Someone who wrote "built payment APIs" still shows up for a backend role. It is especially useful in IT hiring, where a past Java applicant may fit today’s Spring Boot role.
How do candidates get added to a talent pool?
Recruiters add people from the queue, any candidate list or a past role in a click, and every new applicant and sourced profile is stored automatically. Every application from your career site lands here automatically.
Can I re engage past candidates automatically?
Yes. Run a campaign on any pool over WhatsApp, email or an AI voice call. Replies are saved on each profile, interested people move into the pipeline, and anyone who says no stays in the pool with the reason noted. When someone says yes, they can pick a slot straight away through interview scheduling.
Does a talent pool help with repeat or high volume roles?
Yes. For roles you hire again and again, such as sales, support or campus batches, a managed pool gives you a warm head start every time, with fewer job board credits. For staffing firms this is the core of recruitment agency software: last month’s shortlist becomes this month’s placements.
Is candidate data in the talent pool stored securely?
Candidates are told how their data is used, access is limited to your team, and candidates can ask to be removed. Hirin.ai is built to support India's Digital Personal Data Protection Act, 2023.