The AI ATS for HR teams
Most applicant tracking systems store CVs and wait for you. Hirin.ai reads every CV, screens applicants on WhatsApp or an AI call, books the interviews and moves candidates through your stages on its own. You see the whole pipeline and make the calls that matter.
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What is an AI ATS?
An AI ATS is an applicant tracking system that does the work, not just the tracking. Hirin.ai reads every CV and builds a profile with the evidence, searches your own database in plain words, screens applicants on WhatsApp or an AI call, and moves candidates through your stages, while a person on your team makes the decisions.
Last updated October 2026Hirin.ai's AI ATS at a glance
- Tracks
- Every role, candidate and stage in one pipeline, with each action logged on the profile
- Reads
- Every CV, rated against each must have with the evidence quoted, not keyword counts
- Searches
- Your whole database in plain words, so past applicants come back for new roles
- Screens
- On WhatsApp or an AI call: notice period, CTC, location and role questions
- Moves
- Stage rules book interviews and send reminders; nobody is rejected by a rule
- Reports
- Funnel, time in stage and where hiring is stuck, live
- Works with
- Google Calendar, Microsoft Teams, Google Meet, WhatsApp, email and Concept Ninjas, plus Android and iOS apps
Your ATS stores the CVs. Someone still has to read them.
88%of employers surveyed agreed that qualified high skilled candidates are screened out because they don't match the exact criteria in a job description. Survey of 2,275 executives in the US, UK and Germany. Source: Harvard Business School and Accenture, Hidden Workers, 2021.
412 applications for one analyst role. I opened sixty before lunch.HR executive · Monday
We had the perfect person last year. Nobody can find her in the system.TA lead · Bengaluru
Half my day is moving cards and sending the same WhatsApp message.Recruiter · Pune
Where are we stuck? Let me export to Excel and get back to you.Head of HR · weekly review
How does Hirin.ai's AI ATS work?
From the first CV to a report on where hiring is stuck, in four steps.
- 01 · Read
Every CV read, with the evidence kept.
Hirin.ai reads each CV the way a recruiter would and rates it against every must have in the job, quoting the line that proves it. Someone who wrote "built payment APIs" still matches a backend role, even without the exact keyword.
- 02 · Rediscover
Your best candidate may already be in your ATS.
Search your whole database in plain words. Past applicants, silver medallists and referrals come back as matches for new roles, with what changed since they last applied, before you spend on job board credits.
- 03 · Automate
Stages that move themselves.
Set simple rules once: when a score clears the bar, move the candidate, book a panel slot and send a WhatsApp reminder. Low scores go to a recruiter to review. Nobody is rejected by a rule.
- AScreening on WhatsApp or an AI call
- BInterviews booked on your calendars, with reminders
- CFeedback forms sent to the panel after each round
- 04 · Report
See where hiring is stuck, without the Excel.
The funnel, time in each stage and the slowest step update as candidates move. When panel feedback sits for four days, you see it and the panel gets a nudge.
Ask your ATS in plain words.
Pick a question. Hirin.ai reads every profile in your database, not just the keywords, and comes back with who matches and why. Sample data.
One ATS for in house teams and agencies.
Whether you hire for your own company or for your clients, the job is the same: read every applicant fairly, move fast, and know where each candidate stands.
HR teams, TA teams and hiring managers
One pipeline for every role, so HR, hiring managers and leadership look at the same picture.
- Every applicant read and scored with evidence, not keyword filters
- Hiring managers review a shortlist and give feedback from their phone
- Lateral, volume and campus hiring on the same platform
- Reports on time to hire and the slowest stage, without exports
Recruitment and staffing agencies
Run pipelines for many clients at once and submit faster, with the proof attached.
- Separate stages and requirements for each client
- One shared database, searched before you buy job board credits
- Who was sent to which client, checked before you submit
- Submissions with screening notes and recordings
What's inside Hirin.ai's ATS
What changes for you.
Pick your seat, then flip between today and the same stretch of work with Hirin.ai. Drag the slider to watch the reading, calling and card moving come off your plate.
Your TA team's week
Illustrative example based on typical workloads. Your numbers will differ.
How is an AI ATS different from a traditional ATS?
A traditional ATS is a filing cabinet with stages. Spreadsheets and email are worse. An AI ATS does the reading, the calling and the moving, and leaves the decisions to you.
| What matters | Hirin.ai | Traditional ATS | Spreadsheets and email |
|---|---|---|---|
| Reading CVs | Every CV read and scored, with evidence | Keyword filters, then a recruiter reads | A recruiter reads every one |
| Your old candidates | Searched in plain words for every new role | Stored, rarely found again | Lost in inboxes |
| Screening | WhatsApp and AI calls, within minutes | Recruiter phone calls | Recruiter phone calls |
| Moving stages | Rules move, book and remind; a person decides | Drag and drop by hand | Edit a cell |
| Interviews | Booked on your calendars with reminders | Calendar links, sometimes | Back and forth emails |
| Reports | Live funnel and time in stage | Exports and pivot tables | Someone builds them on Friday |
| For agencies | Multi client pipelines and duplicate checks | Often built for one company | One sheet per client |
How many hours go into moving applicants by hand?
Assumes about minutes of reading, calling, moving and messaging per applicant, and that Hirin.ai takes over % of it. Change them to match your team.
That's the reading, calling, card moving and reminder sending that an AI ATS does in the background, so your team spends the time on interviews and offers.
From teams already using Hirin.ai.
"We shortlist candidates in hours now, not days, and our hiring managers actually trust the scores."Jonathan Lee, IT Hiring Manager
"Hirin.ai does the sourcing, screening and first interviews, and our clients have noticed how fast we turn roles around."Lisa Torres, CEO
"We used to screen 500 plus resumes to fill a handful of finance roles. Now we step in when the shortlist is ready."Markus Klein, Head of Talent Acquisition
Bring one open role. We'll run it through Hirin.ai with you.
A 30 minute call with someone from our team, using a role you're hiring for and a few of your own CVs.
What else is part of the Hirin.ai platform?
Questions about AI ATS software
What is an AI ATS?
An AI ATS is an applicant tracking system that does the work, not just the tracking. Hirin.ai reads every CV and builds a profile with the evidence, searches your own database by meaning instead of keywords, screens applicants on WhatsApp or an AI call, books interviews and moves candidates through your stages. Every decision that matters is made by a person on your team.
What is an applicant tracking system?
An applicant tracking system collects every job application in one place and moves each candidate through hiring stages such as applied, screened, interview and offer. It replaces email threads and spreadsheets with one record the whole team can see, with every action logged against the candidate.
How is an AI ATS different from a traditional ATS?
A traditional ATS stores CVs and waits for a recruiter to read them, call people and drag cards between stages. An AI ATS reads the CVs, asks the screening questions, books the interviews and moves the cards itself, so recruiters spend their time on the shortlist instead of the inbox.
How does Hirin.ai screen CVs without rejecting good people on keywords?
Hirin.ai reads a CV the way a recruiter would and rates the evidence for each requirement, so someone who wrote 'built payment APIs' still matches a role asking for backend experience. Candidates below the bar are set aside with the reason logged, and a recruiter can review and bring anyone back.
Can Hirin.ai search the candidates already in our database?
Yes. Every past applicant, referral and sourced profile is searchable in plain words, such as 'backend developers in Pune who can join in 30 days'. Strong candidates from earlier roles come back as matches for new ones, before you pay for job board credits.
Does Hirin.ai work for recruitment and staffing agencies?
Yes. Agencies run pipelines for many clients at once, search one shared database, and see who was already sent to which client before they submit again. For the agency version, see Hirin.ai's recruitment agency software.
Does the AI reject candidates automatically?
No. Rules can move strong candidates forward, book interviews and send reminders, but nobody is rejected by a rule. People who don't meet the bar are set aside with the reason recorded, and a person on your team makes the final call.
Which tools does Hirin.ai work with?
Google Calendar and Microsoft Teams calendars, Google Meet and Teams meetings, WhatsApp and email, and Concept Ninjas technical tests. There are Hirin.ai apps for Android and iOS.
How long does it take to move to Hirin.ai from another ATS or spreadsheets?
Most teams start with their open roles and import their existing CVs, so the database is searchable from the first week.
Is candidate data safe with Hirin.ai?
Candidates are told how their data is used, every answer and document is stored against their profile, and access is limited to your team. Hirin.ai is built to support India's Digital Personal Data Protection Act, 2023.