Recruitment analytics that shows you where hiring slows
Gut feel does not scale. Hirin.ai turns everything your team already does in the ATS into predefined reports, so managers see the funnel, each recruiter's output and the exact stage where candidates are waiting, without a single spreadsheet.
Hover a column to see that stage
What is recruitment analytics software?
Recruitment analytics software turns hiring activity into reports and dashboards. Hirin.ai captures every step your team takes in the ATS automatically, shows each person the queue of actions waiting on them, and tracks 91 recruiting metrics from time to fill to offer acceptance, so managers fix what is slow and coach with real numbers.
Last updated October 2026Hirin.ai recruitment analytics at a glance
- Captures
- Every source, screen, interview and offer logged as your team works, with no manual entry
- Reports
- Predefined reports for recruiters and managers, ready from day one
- Recruiters
- A recruiter performance dashboard with output and outcomes per person
- Bottlenecks
- Where candidates stall, by stage and by role
- Queues
- Live lists of who owes what, ordered by what costs most to lose, with anything past its SLA in red
- Metrics
- 91 recruiting metrics in 11 groups, each with one definition, a healthy range and an owner: 40 available today, 51 coming soon
- SLAs
- One place to set time limits for every stage, queue and client contract
- Exports
- Any table as CSV, Excel or PDF, or scheduled to send itself
- Access
- Role based permissions decide who sees which report
- Part of
- The AI ATS, next to the ROI calculator
Every Monday, someone builds the hiring report by hand. By Tuesday it is wrong.
I spend Friday evening pulling numbers into a sheet for the Monday review.TA lead · Bengaluru
We know hiring is slow. Nobody can say which stage.HR head · Pune
Clients ask what we did this month. I scroll WhatsApp to answer.Agency owner · Mumbai
Who is my best recruiter? Depends on who you ask.Hiring manager · Gurugram
Start with who owes what, right now.
Before any chart, each person sees the queues waiting on them, ordered by what costs the most to lose, with anything past its SLA counted in red. Pick a role, then open a queue to see the list behind the number. Sample data that updates live.
Queue
Open a report. See what it tells you.
Pick a report, a period and a team. The chart updates and a plain sentence underneath says what to do about it. Sample data.
1 · Choose a report
Hiring funnel
Last 30 days · All teams · sample dataWhich recruiting metrics does Hirin.ai track?
91 recruiting metrics in eleven groups, each with one definition, a healthy range and a named owner. 40 are available today and 51 are coming soon, marked as such. Filter by group, by employer or agency, or search for a metric such as time to fill or offer acceptance rate.
Action queues↓ Offer Release Pending
Candidates cleared for offer where the offer has not been released yet.
- Healthy
- 0 older than 2 days
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ Offer Call Schedule Pending
Offers released but no offer call booked with the candidate.
- Healthy
- 0 older than 1 day
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ Document Awaiting Review
Candidate documents uploaded and sitting unreviewed.
- Healthy
- 0 older than 2 days
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ HM Round Schedule Pending
Candidates passed to the hiring manager with no interview slot booked.
- Healthy
- 0 older than 2 days
- Owner
- Recruiter
- For
- Employers
Action queues↓ HM Round Review Pending
Interviews that have happened but the hiring manager has not submitted feedback.
- Healthy
- 0 older than 2 days
- Owner
- Hiring Manager
- For
- Employers
Action queues↓ Client Review Pending
Profiles submitted to the client with no client decision recorded.
- Healthy
- 0 beyond contracted SLA
- Owner
- Account Manager
- For
- Agencies
Action queues↓ Client Submission Awaiting
Candidates internally cleared but not yet submitted to the client.
- Healthy
- 0 older than 1 day
- Owner
- Consultant
- For
- Agencies
Action queues↓ Candidate Response Received
Candidate replies that have arrived and not been actioned by a recruiter.
- Healthy
- 0 older than 1 day
- Owner
- Recruiter
- For
- Employers and agencies
Action queues◎ Candidate Response Awaiting
Candidates we have contacted who have not replied. The chase list.
- Healthy
- Chase after 3 days
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ Offer Acceptance Pending
Offers with the candidate, no accept or decline yet.
- Healthy
- 0 older than 5 days
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ Document Submission Pending
Joiners who still owe documents against the checklist.
- Healthy
- 0 within 7 days of accept
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ Assessment or AI Interview Awaiting
Assessments or AI interviews invited but not attempted by the candidate.
- Healthy
- Chase after 3 days
- Owner
- Recruiter
- For
- Employers and agencies
Action queues◎ Interviews Scheduled Today
Every interview booked for today across all open positions, in one list, whoever owns it.
- Healthy
- All confirmed by 09:00
- Owner
- Recruiter
- For
- Employers and agencies
Action queues◎ Joining Awaited
Accepted offers where the person has not started yet, with days to their start date and anyone already overdue.
- Healthy
- 0 past their start date
- Owner
- Recruiter
- For
- Employers and agencies
Action queues↓ My Overdue Actions
Everything assigned to the logged in user that has crossed its SLA. The single number that matters.
- Healthy
- 0
- Owner
- Every user
- For
- Employers and agencies
Action queues↓ Team Overdue Actions
Same as above rolled up across a leader's team, so a manager sees the team's debt, not their own.
- Healthy
- 0
- Owner
- Talent Lead / Delivery Head
- For
- Employers and agencies
Requisitions◎ Currently Open Requisitions
Live roles to be filled as of right now. Never date filtered.
- Healthy
- Capacity dependent
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions◎ Requisitions Opened in Period
New demand that arrived in the window.
- Healthy
- Against plan
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions↑ Requisitions Closed in Period
Roles closed in the window, whether filled, cancelled or put on hold.
- Healthy
- Against plan
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions↓ Requisition Ageing
How long open roles have been open. Shown as buckets, not one average.
- Healthy
- Under 45 days
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions↓ Stalled Requisitions
Open roles with no candidate movement at all in N days. The silent failures.
- Healthy
- 0 beyond 14 days
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions↓ MRF TAT
Average calendar days from requisition raised to requisition closed. Excludes cancellations and same day closures.
- Healthy
- Under 45 days
- Owner
- Talent Lead
- For
- Employers and agencies
Requisitions↑ Job Setup Completeness
Share of open roles that have every mandatory field populated at creation.
- Healthy
- 95%
- Owner
- Admin
- For
- Employers and agencies
Requisitions↓ Duplicate Requisitions
Roles raised twice for the same title, client and hiring manager inside a short window.
- Healthy
- 0
- Owner
- Admin
- For
- Employers and agencies
Requisitions↓ Closure Integrity
Roles closed without a linked hire in the system. Usually an offline hire that never got recorded.
- Healthy
- Under 5%
- Owner
- Admin
- For
- Employers and agencies
RequisitionsComing soon↑ Requisition Fill Rate
Of the roles opened in a period, what share ended up filled.
- Healthy
- 80%
- Owner
- Talent Lead
- For
- Employers and agencies
RequisitionsComing soon↑ Mandate Coverage
Share of live client mandates that have at least the contracted minimum of active candidates.
- Healthy
- 90%
- Owner
- Delivery Head
- For
- Agencies
Pipeline and funnel◎ Total Candidates
Candidates who entered the system in the window.
- Healthy
- Context, no target
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnel◎ Candidates in Pipeline
Live candidates sitting in an active stage right now.
- Healthy
- Context, no target
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnel◎ Candidates by Stage
The pipeline shape. Counts per stage as of now.
- Healthy
- No stage over 40% of total
- Owner
- Talent Lead
- For
- Employers and agencies
Pipeline and funnelComing soon↑ Pipeline Coverage Ratio
Active candidates per open role. Tells you whether there is enough in play to close the demand.
- Healthy
- At least 8:1
- Owner
- Talent Lead
- For
- Employers and agencies
Pipeline and funnel↑ Funnel Conversion by Stage
Pass through rate at each stage gate. Shows where the funnel actually leaks.
- Healthy
- Benchmarked per stage
- Owner
- Talent Lead
- For
- Employers and agencies
Pipeline and funnelComing soon↓ Pipeline Ageing by Stage
How long candidates have been sitting in their current stage. The core early warning metric.
- Healthy
- Per stage SLA table
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnelComing soon↓ Stuck Candidates
Candidates past the SLA for the stage they are in. This is the number that should trigger an alert.
- Healthy
- 0
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnel↑ Shortlist Rate
Share of candidates screened who were shortlisted. One definition, used on every screen.
- Healthy
- 40 to 60%
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnelComing soon↓ Drop Off and Backout Rate
Candidates who withdrew themselves, split by the stage they withdrew at.
- Healthy
- Under 10%
- Owner
- Recruiter
- For
- Employers and agencies
Pipeline and funnelComing soon↑ Database Utilisation
Share of hires that came from the existing candidate database rather than fresh sourcing.
- Healthy
- 25%
- Owner
- Talent Lead
- For
- Employers and agencies
Speed and SLA↓ Recruiter First Response TAT
Hours from a candidate applying to a recruiter touching the record for the first time.
- Healthy
- Fast under 8h, Slow over 24h
- Owner
- Recruiter
- For
- Employers and agencies
Speed and SLAComing soon↓ Time to First Submission
Hours from the role being accepted to the first profile reaching whoever reviews it: the hiring manager for employers, the client for agencies. Same clock, different recipient.
- Healthy
- Employer 48h default; Agency per contract, typically 24 to 72h
- Owner
- Recruiter / Account Manager
- For
- Employers and agencies
Speed and SLA↓ Time to Shortlist
Days from application to shortlist decision.
- Healthy
- Under 7 days
- Owner
- Recruiter
- For
- Employers and agencies
Speed and SLAComing soon↓ Interview Scheduling Lag
Hours from the interview being requested to a slot actually being booked. Not the wait until the interview happens.
- Healthy
- Under 24 hours
- Owner
- Recruiter
- For
- Employers and agencies
Speed and SLAComing soon↓ HM Feedback TAT
Days from interview held to feedback submitted. The single biggest cause of candidate loss.
- Healthy
- Under 2 days
- Owner
- Hiring Manager
- For
- Employers
Speed and SLAComing soon↓ Client Feedback TAT
Days from profile submitted to client decision, measured against the contracted SLA.
- Healthy
- Per contract
- Owner
- Account Manager
- For
- Agencies
Speed and SLAComing soon↓ Time to Offer
Days from application to offer released, for candidates who got an offer.
- Healthy
- Under 30 days
- Owner
- Talent Lead
- For
- Employers and agencies
Speed and SLAComing soon↓ Time to Fill
Days from requisition opened to offer accepted. The demand side view.
- Healthy
- Under 45 days
- Owner
- Talent Lead
- For
- Employers and agencies
Speed and SLAComing soon↓ Time to Hire, Decomposed
Time to fill broken into each stage, so you can see which stage owns the delay.
- Healthy
- Per stage SLA
- Owner
- Talent Lead
- For
- Employers and agencies
Speed and SLAComing soon↓ SLA Breach Rate
Share of items in a queue that crossed their SLA. Applied uniformly to every queue.
- Healthy
- Under 5%
- Owner
- Every owner
- For
- Employers and agencies
Recruiter performance◎ Applications Handled
Volume of candidates a recruiter touched in the window.
- Healthy
- Context, no target
- Owner
- Recruiter
- For
- Employers and agencies
Recruiter performance↑ Proceed Rate
Share of handled candidates the recruiter moved forward rather than rejected.
- Healthy
- Benchmark by role type
- Owner
- Recruiter
- For
- Employers and agencies
Recruiter performance↑ Shortlists per Recruiter
Candidates shortlisted per recruiter in the period. This is an internal decision, not a submission.
- Healthy
- Set per role level
- Owner
- Recruiter
- For
- Employers and agencies
Recruiter performance↑ Shortlist Quality
Share of shortlisted candidates that reached an interview. Separates volume from value.
- Healthy
- Above 30%
- Owner
- Recruiter
- For
- Employers and agencies
Recruiter performance◎ Shortlist Activity by Day
A daily grid of who shortlisted what. Used for pacing conversations, not scoring.
- Healthy
- Context, no target
- Owner
- Talent Lead
- For
- Employers and agencies
Recruiter performanceComing soon↑ Submissions to Hiring Manager
Profiles actually put in front of a hiring manager. A separate event from shortlisting, and the one that starts the HM clock.
- Healthy
- Set per role level
- Owner
- Recruiter
- For
- Employers
Recruiter performanceComing soon↑ Submissions to Client
Profiles actually sent to the client. A separate event again, and the one the contracted SLA is measured from.
- Healthy
- Per contract
- Owner
- Consultant
- For
- Agencies
Recruiter performanceComing soon◎ Recruiter Capacity and Load
Open roles and live candidates carried per recruiter, against a defined capacity ceiling.
- Healthy
- Under the ceiling
- Owner
- Talent Lead
- For
- Employers and agencies
Recruiter performanceComing soon↑ Recruiter Compliance Score
A single score combining SLA adherence, data completeness and stage hygiene per recruiter.
- Healthy
- Above 85
- Owner
- Talent Lead
- For
- Employers and agencies
Recruiter performanceComing soon↑ Consultant Revenue
Billings attributable to each consultant in the period.
- Healthy
- Against target
- Owner
- Delivery Head
- For
- Agencies
Hiring managers and clientsComing soon↑ HM Compliance Scorecard
Per hiring manager: feedback given on time, interviews attended, requisitions kept current.
- Healthy
- Above 85
- Owner
- Talent Lead
- For
- Employers
Hiring managers and clientsComing soon◎ Hiring Manager Interview Load
Interviews per hiring manager per week. Finds the bottleneck person.
- Healthy
- Under 8 per week
- Owner
- Talent Lead
- For
- Employers
Hiring managers and clientsComing soon↑ Feedback Quality
Share of interview feedback that carries a structured reason rather than a one word verdict.
- Healthy
- Above 80%
- Owner
- Hiring Manager
- For
- Employers
Hiring managers and clientsComing soon↑ Client SLA Compliance
Per client: how well both sides held to the contracted SLAs. Used in QBRs.
- Healthy
- Above 90%
- Owner
- Account Manager
- For
- Agencies
Hiring managers and clientsComing soon↑ Client Portal Activity
Whether the client is actually logging in and reviewing, or ignoring the portal.
- Healthy
- Weekly login
- Owner
- Account Manager
- For
- Agencies
Offer and joining◎ Offers Released
Offers put out in the window.
- Healthy
- Against plan
- Owner
- Talent Lead
- For
- Employers and agencies
Offer and joiningComing soon↑ Offer Acceptance Rate
Share of released offers accepted. The health check on compensation and candidate experience.
- Healthy
- Above 85%
- Owner
- Talent Lead
- For
- Employers and agencies
Offer and joiningComing soon↓ Offer Decline Reasons
Why offers are being turned down, grouped by reason.
- Healthy
- Compensation under 30% of declines
- Owner
- Talent Lead
- For
- Employers and agencies
Offer and joiningComing soon↑ Offer to Join Conversion
Share of accepted offers that actually turned into someone starting.
- Healthy
- Above 90%
- Owner
- Talent Lead
- For
- Employers and agencies
Offer and joiningComing soon↓ Joining Drop Rate
Accepted offers where the person did not turn up. Shown live because it needs action the same day.
- Healthy
- Under 8%
- Owner
- Recruiter
- For
- Employers and agencies
Offer and joiningComing soon↑ Document Compliance
Share of joiners whose document checklist was completed before their start date.
- Healthy
- 100%
- Owner
- Recruiter
- For
- Employers and agencies
Source, cost and quality↑ Source Effectiveness
Volume and conversion by sourcing channel, on one cohort. Candidates who applied in the window, and how many of those went on to join.
- Healthy
- Compared across sources
- Owner
- Talent Lead
- For
- Employers and agencies
Source, cost and qualityComing soon↑ Referral Effectiveness
Referrals by referrer, how many were actioned, and how many joined. Exposes ignored referrals.
- Healthy
- Join rate above 5%, untouched = 0
- Owner
- Talent Lead
- For
- Employers and agencies
Source, cost and qualityComing soon↓ Cost per Hire
Total recruiting spend divided by hires in the period.
- Healthy
- Benchmark by role family
- Owner
- CHRO
- For
- Employers
Source, cost and qualityComing soon↑ Quality of Hire
Blends probation outcome, early performance rating and 6 month retention into one index.
- Healthy
- Above 80
- Owner
- CHRO
- For
- Employers
Source, cost and qualityComing soon↓ Early Attrition
Hires who left within 6 months. The clearest signal that the hiring bar or the brief was wrong.
- Healthy
- Under 10%
- Owner
- CHRO
- For
- Employers
Source, cost and qualityComing soon↑ Candidate Experience
Experience score rated by candidates, split by whether they were hired or rejected.
- Healthy
- Above 4 of 5
- Owner
- Talent Lead
- For
- Employers and agencies
Source, cost and qualityComing soon◎ Diversity Funnel
Representation at each stage gate, to show where the funnel narrows.
- Healthy
- Set per policy
- Owner
- CHRO
- For
- Employers
Agency commercialsComing soon↑ Revenue Booked
Fee value of placements made in the period.
- Healthy
- Against target
- Owner
- Agency Owner
- For
- Agencies
Agency commercialsComing soon↑ Margin per Placement
Fee earned less the cost to deliver that placement.
- Healthy
- Above 60%
- Owner
- Agency Owner
- For
- Agencies
Agency commercialsComing soon↓ Fallout and Replacement Rate
Placements that fell inside the guarantee period and had to be replaced free of charge.
- Healthy
- Under 8%
- Owner
- Delivery Head
- For
- Agencies
Agency commercialsComing soon↓ Client Concentration Risk
Share of revenue coming from the largest client. A warning when one client carries the business.
- Healthy
- Under 30%
- Owner
- Agency Owner
- For
- Agencies
Agency commercialsComing soon◎ Mandate Acceptance and Exclusivity
Split of mandates by exclusive, retained and contingent, and how many were declined.
- Healthy
- Grow exclusive share
- Owner
- Agency Owner
- For
- Agencies
GovernanceComing soon↑ Platform Adoption
Active users against licensed users, and how often they log in.
- Healthy
- Above 85%
- Owner
- Admin
- For
- Employers and agencies
GovernanceComing soon↑ System of Record Coverage
Share of actual hires that went through Hirin.ai rather than being done offline and added later.
- Healthy
- Above 95%
- Owner
- Admin
- For
- Employers and agencies
GovernanceComing soon↑ Data Quality Index
One number for how clean the data is: mandatory fields, duplicates, orphan records, stale stages.
- Healthy
- Above 90
- Owner
- Admin
- For
- Employers and agencies
GovernanceComing soon↑ AI Utilisation and Return
How much AI screening and AI recommendations are used, and how often they agree with the decisions people make.
- Healthy
- Usage above 70%
- Owner
- Admin
- For
- Employers and agencies
GovernanceComing soon↓ Stage Override Log
Every time someone skipped a stage or forced a status, with who and why.
- Healthy
- 0 without a reason
- Owner
- Admin
- For
- Employers and agencies
Governance↓ User and Access Hygiene
Inactive accounts still holding a licence, and anyone whose role does not match their activity.
- Healthy
- 0
- Owner
- Admin
- For
- Employers and agencies
GovernanceComing soon↑ Audit Trail Completeness
Share of material actions that carry a complete who, what, when and why record.
- Healthy
- 100%
- Owner
- Admin
- For
- Employers and agencies
Candidate channelsComing soon◎ Outreach by Channel
How much outreach went out on each channel: WhatsApp, email, SMS, AI voice call and AI interview link.
- Healthy
- Context, no target
- Owner
- Recruiter
- For
- Employers and agencies
Candidate channelsComing soon↑ Delivery and Failure by Channel
Share of outreach that actually reached the candidate, and what failed. A failed send looks identical to silence unless it is measured.
- Healthy
- Above 95% delivered
- Owner
- Admin
- For
- Employers and agencies
Candidate channelsComing soon↑ Response Rate by Channel
Which channel candidates actually reply on, and how fast. Decides where follow up effort should go.
- Healthy
- Above 35%
- Owner
- Recruiter
- For
- Employers and agencies
Candidate channelsComing soon↑ AI Interview Link Completion
Of the AI interview links sent, how many were opened, started and completed. Exposes drop off in the automated step.
- Healthy
- Above 60% completed
- Owner
- Recruiter
- For
- Employers and agencies
No metric matches that search.
What makes the reports useful on a Monday morning?
A dashboard nobody acts on is decoration. These are the details that turn a number into the next action.
Every number opens its list
Click any count and you land on the exact candidates, roles or offers behind it, already filtered. Narrow it further with search and filters without going back.
Download exactly what you see
Every table downloads as CSV, Excel or PDF with your role scope and date range applied, and every row included, not just the rows on screen.
Reports that send themselves
Schedule any view daily, weekly or monthly. The date range rolls with each send, so the weekly report never repeats last week. Run it now, pause it or see how the last sends went.
One place for every SLA
Set the time limit for each stage, each queue and each client contract once. Stuck candidates, breach rates and overdue actions all read from the same settings.
Live, without redrawing under you
Numbers update as your team works and only the ones that moved animate. If you are typing or editing, the update waits until you are done.
A link for every view
Every page, filter and saved report has its own address. Send it to a colleague and they open exactly what you were looking at, within their own access.
Money stays with the right people
Candidate pay and agency earnings are masked separately. A consultant can see pay on their own placements and never the agency margin.
A record of every override
Every skipped stage or forced status is logged with who, when and why, next to an audit trail of every material action.
Build your own report
Group any list by recruiter, stage, source, client or week, then pick a bar, column, donut or line chart. The chart only offers the forms that are honest for that data.
Who sees which numbers?
Every metric carries its own access rule for every role. A recruiter sees their own work, a talent lead sees the team, a client contact sees only their roles, and money is masked for anyone who should not see it. Hover a role to read its column.
| Metric | Super Admin | Admin | Talent Lead | Recruiter | Hiring Manager | Viewer |
|---|---|---|---|---|---|---|
| My Overdue Actions | Full | Full | Team | Own | Own | None |
| HM Round Review Pending | Full | Full | Team | Own | Own | None |
| HM Feedback TAT Soon | Full | Full | Team | Own | Own | Full |
| Proceed Rate | Full | Full | Team | Own | None | Team |
| Offer Acceptance Rate Soon | Full | Full | Team | Own | Own | Full |
| Source Effectiveness | Full | Full | Team | Own | Own | Full |
| Cost per Hire Soon | Full | Masked | None | None | None | None |
| User and Access Hygiene | Full | Full | None | None | None | None |
| Metric | Agency Owner | Delivery Head | Account Manager | Consultant | Client Contact |
|---|---|---|---|---|---|
| My Overdue Actions | Full | Team | Client | Own | None |
| Client Review Pending | Full | Team | Client | Own | Client |
| Proceed Rate | Full | Team | Client | Own | None |
| Offer Acceptance Rate Soon | Full | Team | Client | Own | None |
| Consultant Revenue Soon | Full | Team | None | Own | None |
| Revenue Booked Soon | Full | Masked | Masked | None | None |
| Margin per Placement Soon | Full | Masked | Masked | None | None |
| User and Access Hygiene | Full | Full | None | None | None |
Hover or tap a role to see what it can open.
How does recruitment analytics software work?
- 01 · Capture
Nothing to type in
As recruiters source, screen and interview in Hirin.ai, every action is logged against the candidate and the role.
- 02 · Report
Predefined from day one
Funnel, recruiter and pipeline reports are ready the moment your team starts hiring. Nobody builds a sheet.
- 03 · Spot
See where it stalls
Bottleneck views show the stage and the role where candidates wait longest, and who owes the next step.
- 04 · Act
Fix the slow step
Nudge interviewers, rebalance roles between recruiters or change screening criteria, then watch the numbers move.
- 05 · Share
The right report for each person
Role based access means recruiters see their own numbers, managers see the team, and client data stays with the right desk.
Part of the Hirin.ai AI ATS.
Analytics reads from the same record your team works in, so the numbers are always current.
How is Hirin.ai analytics different from a spreadsheet or a BI tool?
| What matters | Hirin.ai | Spreadsheet reports | A separate BI dashboard |
|---|---|---|---|
| Where data comes from | Logged automatically as your team works | Typed in by recruiters | Exported from several tools |
| Freshness | Current whenever you open it | As old as the last update | As old as the last sync |
| Setup | Predefined reports from day one | Built by hand, every week | Needs an analyst to build |
| Recruiter performance | Output and outcomes per recruiter | Depends who filled the sheet | Possible, with work |
| Bottlenecks | Stage and role where candidates wait | Rarely visible | Possible, with work |
| Access | Role based, per report | Whoever has the file | Separate permissions to manage |
| Defined metrics | 91, each with one definition and owner | Whatever the sheet says | Whatever the analyst built |
| Daily action | Live queues of who owes what | None | Rarely |
| Exports and schedules | CSV, Excel, PDF, scheduled with rolling ranges | Copy and paste | Usually, with setup |
| Cost | Part of the AI ATS | Hours every week | A separate licence |
Real teams. Real numbers.
Turning around a new business unit is a race against the calendar. With Hirin.ai, every applicant is screened on WhatsApp or an AI call the same day, and our time to hire came down from 38 days to 22.
A real estate developer hires for sites, sales and head office
Site engineers, sales teams and corporate roles on one careers page and one pipeline.
Read the storyRecruitment agencyA recruitment agency runs 161 mandates on one board
IT, US healthcare, edtech, sales and hospitality clients on one desk, with AI doing the first read.
Read the storyNumbers come from each customer's own hiring data or live Hirin.ai careers page. Where a name is withheld, the customer is kept anonymous.
Bring last month's numbers. We'll show you the same month in Hirin.ai.
A 30 minute call with someone from our team. We'll walk through the funnel, recruiter and bottleneck reports with sample data shaped like yours.
Questions about recruitment analytics software
What is recruitment analytics software?
Recruitment analytics software turns hiring activity into reports and dashboards so you can measure the funnel, recruiter performance and where candidates stall. Hirin.ai builds these reports automatically from the work your team does in the AI ATS. Read how Matangi Industries got full visibility of its hiring KPIs. Alerts for stalled stages come from automated hiring workflows in the same platform.
Which recruiting metrics can I track?
Hirin.ai defines 91 recruiting metrics in eleven groups: action queues, requisitions, pipeline and funnel, speed and SLA, recruiter performance, hiring managers and clients, offer and joining, source, cost and quality of hire, candidate channels, agency commercials and governance. Each has one definition, a healthy range and an owner. 40 are available today and the rest are marked coming soon. Browse the metric library.
What are action queues?
Action queues are live lists of what is waiting on each person: offers to release, feedback to give, replies to answer, joiners who have not started. They are ordered by the cost of losing the candidate at that point, and anything past its SLA is counted as overdue, so each person starts the day with one number: their overdue actions.
What is time to hire, decomposed?
It is time to fill broken into each stage, from first touch to offer accepted, so you can see which stage owns the delay. In most teams one stage, usually interview feedback, carries a large share of the days.
How do SLAs work in Hirin.ai analytics?
You set the time limit once for each stage, each work queue and each client contract. Stuck candidates, SLA breach rates and overdue actions all read from those same settings, so every screen agrees.
Can I download or schedule reports?
Yes. Any table downloads as CSV, Excel or PDF with your access and date range applied and every row included. Any view can be scheduled daily, weekly or monthly, with a date range that rolls forward with each send.
Does it track agency commercials?
Yes, for recruitment agencies: revenue booked, margin per placement, fallout and replacement within the guarantee period, client concentration and client SLA compliance. Commercial values are masked for roles that should not see them.
What is a recruiter performance report?
A recruiter performance report shows each recruiter's activity and outcomes, such as candidates screened, interviews arranged and hires. Managers use it to see who is on target and where to coach.
Do I need to build the reports myself?
No. Hirin.ai gives recruiters and managers predefined reports, so you get useful numbers from day one without building anything.
How does recruitment analytics find bottlenecks?
Every stage change is logged with a time, so Hirin.ai can show how long candidates wait in each stage and for which roles. The stage with the longest wait is usually the fastest place to cut days to hire.
Can I control who sees which report?
Yes. Role based access lets you decide who can view which reports, so recruiters see their own numbers and client data stays with the right team.
Does it work for staffing agencies and in house teams?
Yes. Agencies use it to manage recruiters and show clients what was done for their roles. In house teams use it to track hiring across departments and locations.
How is recruitment analytics different from an ROI calculator?
The ROI calculator estimates what automating hiring could save. Recruitment analytics tracks your actual hiring performance over time. Hirin.ai offers both.
Is hiring data in the reports secure?
Reports are built from data already in your Hirin.ai account, access is limited by role, and Hirin.ai is built to support India's Digital Personal Data Protection Act, 2023.