Recruitment CRM software built for staffing agencies
Every client, department, mandate and hiring manager in one record, and every candidate you have ever met in one searchable pool. Hirin.ai is a recruitment CRM built for recruiters, not a sales CRM bent to fit hiring, and it lives in the same system as your ATS.
Clients and mandates in one placeYour database searched firstRole based access
Your CRM is a stack of spreadsheets and inboxes.
Clients, mandates, feedback and candidates live in different places, so the agency gets slower with every new account.
Every client lives in a different sheet, and roles get mixed up as the agency grows.
Candidates sourced for one mandate are never found again for the next one.
Hiring manager feedback is scattered across email threads and WhatsApp groups.
Recruiters can see candidates and roles for clients they do not work on.
Everything an agency CRM needs to hold
Candidate relationships and client accounts in one system, next to your ATS.
Clients and departments
Each client gets one record with its departments, so every role and contact sits under the right account.
Mandates and hiring managers
Attach open mandates to each client and add as many hiring managers as the account needs.
A talent pool that outlives the role
Every candidate you source, screen or submit stays searchable by skill, location and availability.
Role based access
Recruiters see only the clients and candidates they work on, so competing clients never overlap.
How Hirin.ai's recruitment CRM works
From client to mandate to candidate: four steps, one database.
Set up your clients
Add each client, its departments and its contacts in minutes.
Link mandates and managers
Attach every open mandate to its client and give each hiring manager the roles that concern them.
Build the pool behind every account
Every candidate is tagged to the roles and clients they were submitted for, so no CV is used once.
Place from your own database
When a new mandate opens, Hirin.ai searches your talent pool first and surfaces the past candidates who match.
Bring one client. See it in one record.
We'll set up a client, its mandates and your talent pool and show you a submission from your own database.
ATS vs recruitment CRM vs Hirin.ai
| Typical ATS | Typical recruitment CRM | Hirin.ai | |
|---|---|---|---|
| What it tracks | Candidates in a live role | Clients and candidates over time | Both, in one system |
| Clients and departments | No | Yes | Yes |
| Hiring managers per client | Limited | Yes | As many as you need |
| Past candidates | Archived after the role | Kept and searchable | Searched first for every new mandate |
| AI screening and scheduling | Sometimes | Rarely | Built in, with recruitment automation |
More of the agency, coming soon
We're building the rest of the agency CRM: new business, placements and the portals clients and partners use. Tell us what you need first.
Prospects
New business from hiring signals: companies hiring in your cities, in one pipeline.
Placements and billing
Track placements, fees and invoices against each client.
Client portal
Clients review profiles and give feedback in one place.
Vendor portals
Work with partner agencies and vendors on shared mandates.
Agencies running every client on one board.
161 mandates for 19 clients, from IT and US healthcare to edtech and hospitality, on one board. AI reads every applicant; recruiters decide who goes to the client.
Recruitment agency · name withheldRead the storyMatangi Industries hires for a new business unit in 22 days, not 38
Every applicant screened on WhatsApp or an AI call the same day.
Read Matangi's storyAI engineering and ITGrowExx hires developers 70% faster
Every CV read and ranked, video interviews taken any time: twice the applications, a quarter of the hours.
Read GrowExx's storyNumbers come from each customer's own hiring data or live Hirin.ai careers page. Where a name is withheld, the customer is kept anonymous.
Bring every client into one CRM.
Clients, mandates and candidates in one place, with AI screening and scheduling built in.
From the Hirin.ai blog
Read more on running an agency
What is recruitment CRM software?
Recruitment CRM software is where agencies keep long term relationships with clients and candidates: accounts, mandates, hiring managers and everyone they have ever met, so each new role starts from people who already know them.
- Built for
- Staffing and recruitment agencies, RPO teams and placement consultancies
- Holds
- Clients, departments, mandates, hiring managers and every candidate you have met
- Works with
- The Hirin.ai ATS for agencies, AI screening and scheduling
- Access
- Permission based, by client and role
- Coming soon
- Prospects, placements and billing
Questions about recruitment CRM software
What is a recruitment CRM?
A recruitment CRM, or candidate relationship management system, is where recruiters keep long term relationships with candidates and client companies, not just applicants for one role. It holds past candidates, silver medallists, passive talent and client accounts, so new roles start from people who already know you.
What is the difference between an ATS and a recruitment CRM?
An ATS tracks candidates through the stages of a live role. A recruitment CRM manages relationships over time: client accounts, mandates, hiring managers and every candidate you have met. Hirin.ai includes both in one system, so nothing is copied between tools.
What is staffing CRM software?
Staffing CRM software helps recruitment agencies manage many clients at once: each client's departments, open mandates, hiring managers and the candidates submitted to them, all in one place.
How does a CRM help agencies manage multiple clients?
Each client gets its own record with departments, mandates and hiring managers, while candidates stay in one shared, searchable talent pool. Recruiters see the right roles for each account without mixing up clients.
Can several hiring managers work on one client?
Yes. Add as many hiring managers as an account needs and give each one visibility of the roles that concern them, with feedback captured against the mandate instead of in email threads.
Is client data kept secure?
Yes. Permission based access controls which recruiters see which client accounts and candidate records, so confidential mandates and competing clients never overlap.
Can I place candidates from my existing database?
Yes. When a new mandate opens, Hirin.ai searches your existing talent pool first and surfaces past candidates who match, so your fastest submission often comes from someone you already know.
Does Hirin.ai track new business and billing?
Prospecting with hiring signals, placements and billing for agencies are coming soon. Today the CRM covers clients, mandates, hiring managers, your talent pool and access control.